AI-Powered Stock Tracking for an Italian CBD Distributor

How we transformed a manual, Excel-based inventory system for a big company selling CBD all over Europe into an intelligent, AI-powered platform, saving €3,000/month and increasing efficiency by 85%.

3 months July 2025

€3,000/month

Cost Savings

85%

Efficiency Increase

Real-time

Stock Visibility

100%

Stock Movements Tracked

The stock CRM · demo data Live

Stock in / out

Warehouse movements and proformas

+ Register incoming − Register outgoing / Proforma Upload PDF proforma

Orders (1,284)

Incoming (962)

Outgoing (4,517)

Samples (208)

Orders

Order status management

3 samples pending ›

TodayYesterdayLast 3 daysLast weekLast month

Product

Search product…

Genetic code

e.g. GEN-014…

Order number

Search number…

Customer

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Status

All statuses ▾

DaysOrderCustomerSellerStatusTotalItemsDoc

1043/2026

25/09/2026 17:02

Nordic Leaf AB

AI agent

Pending▾

GLS · 58213 406

Pending

Packed

Shipped

€1,480

ALPINE HAZE· 800g × €0.95 = €760.00

FROST NUGGET· 600g × €1.20 = €720.00

PDF

1042/2026

25/09/2026 16:24

Lumen Botanics S.L.

Marta

Pending▾

€2,420

ALPINE HAZE· 1,000g × €0.95 = €950.00

FROST NUGGET· 1,000g × €1.20 = €1,200.00

CITRUS DRIFT· 300g × €0.90 = €270.00

PDF

1041/2026

25/09/2026 11:17

Verdana Wellness

Luca

Pending▾

€330

GOLDEN KIEF BUDS· 1,000g × €0.33 = €330.00

PDF

1038/2026

24/09/2026 14:56

Hanf & Co GmbH

Elena

Packed▾

€9,600

VIOLET RESERVE· 8,000g × €1.20 = €9,600.00

PDF

1036/2026

24/09/2026 10:33

Casa Canapa SRL

Paolo

Shipped▾

GLS · 58207 118

€1,650

SUNSET SHERBET· 1,000g × €1.65 = €1,650.00

PDF

The Challenge: Manual Inventory Chaos

A fast-growing CBD seller shipping across Europe, running its whole inventory on Excel.

Excel sheets

Endless searching

Stale numbers

Scattered tools

Sales & warehouse team

Doing it all by hand

Stock lives in manual Excel files 1 hour a day per employee, just looking for info Stock data arrives late and often wrong Business data split across disconnected systems

The Solution: AI-Powered Intelligence Hub

One AI agent on the chat apps the team already uses, connected to a custom stock CRM, invoicing and documents.

1 · Ask 2 · Understand 3 · Act

Your team asks

Sales team

Warehouse

AI agent

Understands plain language

It works with

Stock CRM

Live inventory

Fatture in Cloud

Proformas & invoices

Google Drive

Product knowledge

“How much Alpine Haze is left?” The agent reads the question and checks live stock “2.4 kg in stock. Want a proforma?”

Ask in plain words

Stock questions answered in chat, in seconds

One live stock CRM

Every movement tracked in real time

Paperwork on autopilot

Proformas, alerts and AI reports

Transformational Results

Quantifiable Benefits

€3,000/month

Cost Savings

Reduced manual administrative tasks

85%

Efficiency Increase

In information retrieval and processing

Real-time

Stock Visibility

Eliminated manual update delays

Team Members Empowered

50 min/day

Saved per Employee

Operational Excellence

Near real-time inventory accuracy with automated workflows

Strategic Insights

AI-generated business intelligence for informed decision-making

Enhanced Morale

Eliminated tedious tasks, improved job satisfaction

AI-Powered Stock Tracking for an Italian CBD Distributor

The Challenge: Manual Inventory Chaos

The Solution: AI-Powered Intelligence Hub

Transformational Results

Operational Excellence

Strategic Insights

Enhanced Morale

Tell us the process you hate most.